Tag: Cloud Document Management System—Is It Even Safe?

Our heart goes out to the world when we hear Greta voice out her concern for climate change. While sitting in our cubicles, we often think that there isn't much that we can do about it. But opting for the correct alternative in processes around us can help you contribute to the cause. Cloud document management is one such solution. It helps save environmental resources and can address multiple other issues. Cloud document management, in simple words, means the online storage of data in the form of various documents using a cloud facility that allows you to access and manage all your essential files in one place. Imagine rummaging through drawers and cupboards of stacked papers to find a contract that you had documented years back. Using cloud document management, archiving data, and retrieving has been made easier and more efficient. These are the added benefits of using smart storage. Productivity It takes a lot of effort and time to document hard copies and store them organized. According to data provided by IDC, an employee spends roughly 2.5 hours per day organizing and maintaining his logs. The exact time could be used to add to the employee's productivity, which would benefit the organization, they work for. Cost The cost of paper, storage, and maintenance are comparatively higher than the amount of using the cloud system. Also, it reduces the manual labor efforts required, which again saves the firm's expenditure. Multiple mediums of access Physical records can not be carried along wherever you travel. On the other hand, you take all your data conveniently wherever you go by using cloud document management. All your important information can be accessed from any of your devices. Also, when co-working in a team, it becomes easier to manage data between multiple people. Organization and management: You save the physical space of storing documents, but it also efficiently manages those files. For instance, when an employee hands over his work to another person, it could be not very easy to understand the chronology used while organizing documents. But with cloud storage, the process becomes more straightforward and convenient. Security and safekeeping The digital world allows you to keep all sensitive data under the protection of passwords. No efforts in physical maintenance and safeguarding are needed. Easy Analytics Artificial intelligence can be put to good use when you want to compare or summarize vast amounts of data stored in your cloud drive. The process becomes faster and more easily manageable than physically analyzing hard copies. Better data management Updating documents and changing old records have become effortless and uncomplicated. Whether you want to backdate or add bits of information, you don't have to go through the tedious manual procedure. Paperless environment The most significant advantage of going digital is cutting down the use of natural resources. Cloud document management has made it eco-friendly to put things down in black and white. Overall, most sectors can easily switch to smart storage to initiate their efforts towards conserving our environment and add value to their business and management processes.

Tag: Cloud Document Management System—Is It Even Safe?

Why is cloud storage a smart switch?