Paper is made at the stake of trees and involves chopping off millions of trees worldwide. People from all walks of life use paper daily, regular and constant basis- be it in the form of notebooks, tissue papers, plates and cups, newspapers, magazines, or even documents. But what is very much forgotten is that such a massive amount of paper production and consumption severely damages the environment and its resources. Not to neglect is that 93% of paper is made out of trees, and it requires approximately 5 liters of water to produce only one sheet of A4-sized paper. Being aware of the given facts, when we look at it from a macro-level perspective, we need to realize how crucial it has become to save both trees and water for the betterment of coming years.

Talking about big and small companies and how they have contributed to paper consumption is yet another concern that has been left unnoticed almost entirely. Companies consume paper for different purposes in massive quantities: documentation, mails, bills, accounts, etc., but what they are not seeing is how this habit of paper consumption results in numerous problems/disadvantages for them. It is not just about the environment but about many other factors that concern the company, its profits, and costs.

Having everything “papered” makes it inconvenient and difficult to manage those hefty amounts of sheets, but it also risks losing essential documents and leaking private information to other people. Being aware of the potential risks involved in using papers in the office, it has become crucial to take a step ahead and come out with a method that is easier, more convenient, and better.

This is where going paperless does the job. There are numerous benefits associated with digital storage and how it is better than the traditional way of storing documents, files, and other relevant office information. Going paperless cleans up the clutter and reduces the problem of scalability, wherein there are hundreds of paper documents that you need to look after to search for the one you want. But when stored digitally, all you have to do is click on the “search,” and you’ll get your document. Going paperless allows you to access everything at your fingertips without any problem. Where the world is switching over to digital platforms for almost everything, it is essential to notice how your company going paperless will benefit you and your company’s reputation and impression.

When we talk about firms going paperless, there are quite a several firms that have done that already. Here’s a list of a few companies that have transitioned from “paper” to a “paperless” firm.

1.       Exide

Exide is a leading battery manufacturing company working in the field since the 1880s. Managing and searching a large number of documents became a problem for them, and they then switched to a Document Management System and went paperless. This made tracking, evaluation, and management easy and convenient for them, and since then, they no more keep everything papered.

2.       CNCI

Chittaranjan National Cancer Institute is a research institute and hospital in Kolkata. Their primary concern was security and hard copy document access, and thus, they switched to a paperless document management system to make their administration and functioning easy.

3.       Airtel

Bharti Airtel Limited is an Indian telecommunication services company in Delhi working since 1992. Functioning in the industry for a long time, they went paperless a few years back to work in a more organized, formal, and managed way.

4.       Manipal University

Manipal Academy of Higher Education (MAHE) is an educational institution in India offering undergraduate and postgraduate courses to students in engineering, communication, architecture, medicine, management, etc. With over 28,000 students, their records and data were much in need of a system that would organize their data better. Thus, they moved to a paperless document management system and are functioning under the same even today.

Reading about the organizations and companies who have already switched over to being paperless indicates how necessary it is to do this now. Any business, be it in the education sector or telecommunication, industrial, management, etc., would want to cut their costs and switch over to practices that can benefit their company better.

Going paperless is a great idea and is a practice that needs to be adopted by companies to help them and the environment. Not only are private firms and corporate going paperless, but it’s also the Indian Parliament too who has done this. Significant sectors of the Indian Government have either partially or wholly moved to Online and Offline Document Management Systems.

With everything advancing rapidly, it is essential to realize that doing your part for the environment is crucial. Being a part of the Indian economy, companies can shift to a more sustainable concept to work in a mutually beneficial environment.

Talking about the “paperless” trend, Tyrus is a Document Management Service provider company that provides solutions and helps companies go “paperless.” The idea of digital documentation might seem hefty, lengthy, and time-consuming- but when one goes deeper into it, you’ll realize it is not that much of a big deal. Companies like Tyrus make the process easier where all you have to do is provide the documents, and the rest is to be done by them.

Let’s not just read this and let it go; instead, pay heed to the same and think of doing the same with our companies- because in the end, switching over to something better is the best thing to do!