An organization that lacks centralized document management systems spends valuable time opening and preparing mail for internal distribution manually. Due to the large volume of mail, there is often a probability of documents being misplaced, left in unsecured settings, or not delivered on time to the right person. If this scenario sounds familiar to you, it’s time to gift your mailroom with a cutting-edge document scanning system.

Why Have Documents Scanned in the Mailroom?

In a mailroom where mails are opened, sorted, and delivered manually, it goes through several people before reaching their intended destination. Inevitably, important information is often lost or damaged. Security is another crucial consideration.

Having your documents scanned at the initial stage alleviated the several risks and automated the document flow. It also ensures integrity, security, and accurate delivery of mail.

Today’s mailroom manages more documents than ever. Coming from more channels and requiring quick delivery to downstream systems demands an efficient flow of documents. These challenges can be addressed by a document scanning system where information is captured from one paper, is further delivered via a secure channel, and exported the data to any downstream system.

Several Benefits of Installing Document Scanning System in Mailroom

• Speed processing cycle times

Rapid scanning solutions, in-line data capture, and document indexing and sorting help reduce the processing time. It also helps get the information in the hands, which aids in faster decision-making.

• Reduce downstream exceptions

Superior image quality, automated validation of captured data, and image manipulations ensure that the information is delivered to the downstream systems with utmost efficiency and promptness.

• Lower operating costs

Superior quality document scanning systems reduce overhead expenses by capturing, extracting, and sorting documents. It also provides centralized setup and administration.

• Create a Center of Excellence

Using document scanning solutions in shared environments has proven to help many mailrooms reduce expenditures, increase accuracy, and allow employees to focus on more critical tasks.

Tyrus Technologies offers cutting-edge document scanning systems that capture, classify, extract, validate and share information in the most secure and integrated manner. Our designs are ideal for today’s mailroom environment. They offer scalable and robust scanning solutions at the most competitive pricing.