So, if you are here, you probably know the benefits of going paperless: better efficiency, reduced space needs, cost savings, and much more. But, the question that is bothering you is: can you do it alone, or should you consider outsourcing?
Well, it depends on several factors. Here are four key things that will help you decide on whether to opt for an outsourced document scanning system or not.
Ask yourself:
- Do you have a lot of documents to scan?
You won’t require extensive indexing in case of a low volume of pages. But, when it comes to larger ones, the robust scanners will have a high demand. This will require a capital expenditure, more advanced scanning software, and obviously, a trained professional.
- Do you need to scan regularly?
If your business does not demand regular scanning, you can use desktop scanners. But, for more regular scanning, you should consider outsourcing to handle fast turnaround times.
- Do you know the best way to index your documents?
This is important to access your scanned documents whenever you need them quickly. This requires manual data entry, point-and-click indexing, barcode sheets, and automatic data extraction through optical character recognition.
This is possible by purchasing your advanced capture software but outsourcing a company to carry out the document scanning system is a budget-friendly and correct option.
- What size of the documents do you want to scan?
The multi-function printers can scan the basic-sized documents. But, anything larger than 8.5″ x 14″ will need a large format scanner. A document scanning company will be able to assist you in the latter.
Make the Right Choice
Considering these questions will enable you to determine what your need is. If you think it is better to outsource your scanning work to a professional document scanning system in Bangalore, look no further than Tyrus Technologies. Contact us today at +91 974720 65852 for immediate assistance.
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