Cloud Document Management System – Is It Even Safe?

While the phrase ‘world is going paperless’ was tossed around long ago, it’s still far from a distinct reality.

According to a 2015 market study, merely 17 percent of offices can be described as “mostly” paper-free. Thirty-one percent of offices admitted to having their workplace piled up with paper documents. What’s worse? Twenty percent of businesses confessed their paper consumption is increasing significantly.

Even with all the benefits in line – right from reduced operational cost to quick and easy access – why are people still reluctant to have their workplace go paperless? Even when paved the way by top companies, why aren’t more of them using cloud document management systems?

Security Is A Big Concern

Some business owners are uncomfortable handling digital documents. However, the biggest concern for the majority of them is security.

How safe are their e-documents? How reliable is a cloud document management system?

The concern is legit here, given the surging rate of cyberattacks. Several reported data breaches rose to 1,093 in 2016 from 781 in 2015. While it’s already $400 billion, the annual damage costs of cybercrime are projected to cross the $6 trillion mark by 2021.

So yes, the concerns regarding using a cloud-based document management system and handling important data online are right on many fronts. On the flip side, though, most of these fears spur out of misinformation and baseless claims.

Slaying The Myths

While it must not be declared factually, leveraging robust cloud-based solutions to handle digital documents is highly safe. Millions of top brands are using them. If it wasn’t safe, would they be using these solutions in the first place? Exactly!

Indeed the number of cyber-attacks has increased in recent times—but so has the cyber-security spending, which is expected to exceed the $1 trillion mark by 2021. Top companies and cloud-based service providers have radically amped their security measures in recent times with an extra layer of protection on the wheels.

Your documents lying around in your workplace are more likely to be stolen and misused than data managed on cloud-based solutions. Identity theft incidences increased from 13.1 million to 15.4 million in 2016 in the USA alone.

The idea of the paperless workplace is noble, convenient, and completely safe, even for small-scale businesses. You need to find the right and reputed cloud document management system.