In this modern era, everything is going digital. It is better for the environment, but it also aids in a productive workplace. By going paperless, organizations enjoy all the benefits of the information age, including reduced paper costs, fewer input errors, better distribution and access to information, and excellent auditing abilities.
Making your office paperless is to opt for digital document imaging, i.e., an image-enabled document management system. This menacing term is nothing complex. It simply means turning documents into images and storing them to make them easy to retrieve when they’re needed.
Digital document imaging services are fast gaining popularity. With several document imaging companies in the market, it isn’t easy to choose the right company. Hence, given here are a few things that you should consider while hiring a document imaging company.
Services Offered
Are you simply looking for a scanning service or need documents to be made searchable? Research and learn about the various services offered by the company. Does it only work with paper, or can it also accommodate older formats, e.g., microfiche? List all your needs to ensure that the company you select is capable enough to meet all your document imaging requirements.
File Organization: You may assume that the documents you gave to the digital document imaging service will return them in the same way – organized and with proper conventions. But unfortunately, this might not be the exact scenario with many service providers. Look for a provider that ensures your scanned documents are professionally organized and usable when returned to avoid such frustrations.
Quality Level: A renowned imaging company should be able to control for quality, for you receive only high-quality scans, regardless of the type and age of the documents you provide. If they cannot uphold the quality standards, the company should notify you in advance. This will help you decide whether to archive to shred the document, depending on its necessity.
Turnaround Time: Ask your service provider for a project plan to know what you can expect from them. It should cover all the essential variables, including turnaround time, scan quality and resolution, security measures to protect documents, file size, and storage.
Knowledge and Experience: Regardless of your industry, your business needs understandably differ. The service provider should be able to provide you with customized solutions that fit your business needs and budget and not deliver a one-size-fits-all service.
Customer Service: A good service can make or break your imaging experience. A company that values communication will let you know if any problem occurs and ask you how to proceed – providing solutions and recommendations for each step, catering to your needs.
Why Choose Tyrus Technologies?
At Tyrus Technologies, we always ensure that your digital document imaging requirements are met at every phase. We provide our potential clients with a document imaging cost assessment and return on investment analysis for our clients to make an informed decision. We pride ourselves in delivering a digital document imaging service that is second to none. Come and experience it for yourselves.
0 responses to “A Guide to Choose the Right Digital Document Imaging Service for Your Business”